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Minutes of the SRQ Board of Directors Meeting
Field Club House May 12, 2008
1. Meeting Called to Order at 7:05 PM by President Hay
a. Members Present: Bender, Buchholz, Hansen, Hay, O’Keefe
b. Members absent: Barry, Hall
2. President’s Report:
a. The board would like to obtain opinion of the membership regarding selection of the site for general membership meetings. O’Keefe will take an Internet poll to sample opinion regarding selection of the Nokomis or the Twin Lakes facilities.
3. Secretary’s Report:
a. Board members have reviewed the SRQ Membership Manual. Minor changes to update contents will be incorporated in a new 2008 manual. O’Keefe will consolidate changes and Hay will arrange for printing.
4. Treasurer’s Report:
a. Finances: Report for April 2008 approved.
b. Runway reserve certificate of deposit is to be renewed for 11 months at 3.4%.
c. Audit: J Hall will contact qualified SRQ member to conduct financial audit.
d. The club welcomed 5 new members in April bringing total membership to 300.
5. Old Business
a. Project to upgrade clubhouse: J Hay reported that J Hess and B Fuller would revamp A/C system using donated materials. P Bender will investigate repainting SRQ logo on building and options for obtaining new freezer and refrigerator equipment.
b. Jon Hay will replace all spotlights with 45 watt units.
c. A new lease agreement was submitted to the County in April 2007. County representatives report that agreement is active and still being processed.
d. P Bender reported plans to replace shelving in the impound area, replace 4 picnic tables, obtain 4 new picnic tables and completely repaint the field facility. A group of volunteers has been formed to accomplish the work once materials have been acquired.
e. Annual awards banquet: Board members will attempt to find a volunteer(s) to plan and head up the effort.
f. Beginning with the June publication, the Flight Line will only be available on-line or picked up at the ops building. None will be mailed.
6. New Business
a. The barbeque grill was damaged by fire. J Hay will obtain estimates for repair.
b. A model airplane crashed near the hazardous waste building bringing warnings and pointed discussion from Sarasota County employees. Because of multiple incidents the member will be issued a safety violation letter.
c. Discussion centered on instances of members flying outside the designated flight area in violation of the lease agreement with Sarasota County. These actions could endanger our continued use of the field. Several actions to eliminate such activity are being considered.
7. Adjournment:
a. Meeting adjourned at 8:44 PM
b. Next meeting: Monday, June 9, 2008, 7:00PM at field clubhouse.
Submitted: E. O’Keefe, Secretary
SARASOTA R/C SQUADRON, INC
MEMBERSHIP MEETING MINUTES
APRIL 23, 2008
< Preliminary>
1. Meeting Called to Order
a. at 7:09 PM by President Hay with 19 members present..
2. Education Program
a. John Hall demonstrated making special vinyl decals for our models. He used a programmable cutting machine. Decal images were loaded in a PC. He demonstrated making a two-color insignia.
b. Bernie Saloman won the raffle. A Dual Ace 70 inch wingspan ARF from Seagull Models
3. Secretary’s Report
Minutes of the March meeting were approved and adopted.
4. Treasurer’s Report
The Treasurer’s Report for March was approved and adopted.
5. President’s Report
a. President Hay reported that the Board has been looking into ways to cut costs to avoid a dues increase in 2009. Two things were discussed. The first was to save $500.00 a year by not printing and mailing the seventy newsletters that we are currently doing. Phil Bender made a motion that was seconded by Jamie Garret to print twelve copies and place them in the Operations Building for people who do not have internet access. The motion passed. Jon stated that this will start with the June issue. The second cost reduction suggestion was to lower the rental cost of the meeting place. We currently pay about $400.00 a year for Twin Lakes, but the county plans to increase this starting in November, 2008 to nearly $1,000 a year. However, Twin Lakes is closing down one building and probably won’t be available. The county building in Nokomis is about $500.00 a year. Jon suggested we use Nokomis in 2009 and perhaps earlier if necessary. The Waldemere Fire Station and others were mentioned. We will have to finalize our choice and vote next month. Anyone having suggestions should bring cost and availability to the next meeting.
b. President Hay said we haven’t got a firm position on the availability of the Twin Lakes facility for the next month. The membership will be notified by Email about the location for the next meeting.
6. Old Business
a. Mike Winter reported that the IMAA fly-in was a big success with forty three registered pilots.
b. Jon Hay reported that a work party has been assembled by Phil Bender to improve the shelters. Plans are to paint the buildings, replace the impound shelves and replace the fans.
7. New Business
President Hay reported that one of our members crashed his plane in the hazardous waste area. A county manager is filing a formal complaint. John has talked to county officials this morning. He urged everybody to be especially careful when flying to stay in the fly zone.
8. Adjournment
We adjourned at 8:46 PM.
Submitted by Neil Hansen for Ed O’Keefe, Secretary