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MARCH MEETING MINUTES

Minutes of the SRQ Board of Directors Meeting

Field Club House April 7, 2008

1.    Meeting Called to Order at 7:02 PM by President Hay

a.     Members Present: Barry, Bender, Buchholz, Hansen, Hall, Hay, O’Keefe,

b.    Members absent: none

2.    President’s Report:

a.     We are as yet unable to find a facility suitable for holding general membership meetings.  An Internet poll will be taken to sample general membership opinion regarding continued use of the Nokomis facility that was used in March.

3.    Secretary’s Report: 

a.     AMA club charter and field insurance have been renewed.

b.    Board members will review the SRQ Membership Manual and bring recommended changes to the May Board meeting.  If necessary, a new manual will be printed.

4.    Treasurer’s Report:

a.     Finances: Report for March 2008 approved.

b.    Audit: J Hall will contact qualified SRQ member to conduct audit.

c.     Report of Expense Reduction Committee: The Board received several recommendations to reduce costs of running the club.  Among those being considered are:

                                                              i.      Printing of rosters and newsletters by book printing company rather than by Kinkos type facilities.

                                                            ii.      Turn off all but one floodlight at the field during hours of darkness.

                                                          iii.      Stop mailing newsletters.  Provide in clubhouse for pick-up or read newsletter on the SRQ website.

                                                         iv.      Provide personnel roster through secure portal on the web site rather than printing hard copies.

                                                           v.      Revalidate amount of insurance coverage and shop for premium reductions.

5.    Old Business

a.     10 members will receive CPR and first aid training on Saturday, April 12 in Bradenton.

b.    Project to upgrade clubhouse: nothing to report.

c.     Jon Hay updated report on the Scale Masters Competition.  Proceeding well.

d.    On April 1, a motion was made by E. O’Keefe, seconded by N. Hansen: to raise the maximum funding limit for construction of the battery recharging station to $175.  By e-mail, the motion was passed with four votes in favor and three members abstaining from voting.

e.    A new lease agreement was submitted to the County in April 2007.  Phil Bender will follow up to either get action on the original submission or resubmit.

6.    New Business

a.     Discussion centered on the need to clean, repair, upgrade and refurbish the impound area.  President Hay will initiate a refurbishment program.

b.    Mr. Bernie Saloman petitioned the board for a procedure to purchase foodstuffs for SRQ supported events.  Phil Bender will do the purchase exclusively for Air Fare 2008.  President Hay will establish a procedure for ongoing events.

c.     Board members reported only one member made a suggestion for an annual club dinner.  The suggestion called for a family outing with kids, held at the field, with catered barbecue, covered dish, a fun-fly, buddy-box flying, music, a micro-flea market, all held at the field.  Board thanks member for suggestion and has it under consideration.

7.    Adjournment:

a.     Meeting adjourned at 8:38 PM

b.    Next meeting: Monday, May 5, 2008, 7:00PM at field clubhouse.

Submitted:  E. O’Keefe, Secretary

 MEETING IMAGES

SARASOTA R/C SQUADRON, INC

MEMBERSHIP MEETING MNUTES

March 26, 2008

<Preliminary>

1.    Meeting Called to Order:

a.    at 7:08 PM by President Hay with 38 members present. 

b.    Jim Holloman was recognized as “Presidents Choice” member for 2007.

c.    John Hall was recognized as 2007 “Member of the Year.”

2.    Education Program: 

a.    Jon Hay described and demonstrated the latest technology for creating and applying decals.  The system provides a multi-color, fuel proof decal, which will adhere to any surface. See Decalprofx.com for further information on the “Toner Transfer System.”

b.    Jim Martin won raffle of the T-28 Trojan Park Flyer.

3.    Secretary’s Report: Minutes of the February 2008 Membership meeting were approved and adopted.

4.    Treasurer’s Report

a.    Treasurer’s report for March was approved and adopted.

b.    Discussion centered on the fact that SRQ now has 291members compared to 303 in March last year. Additionally, we added 5 new members during first quarter 2008 compared to addition of 30 new members during the same period in 2007. Reduced membership results in reduced income while expenses remain essentially the same or are growing. 

5.    Old Business

a.    Mike Winter gave an update on the IMAA Air Fare 2008  scheduled for April 19-20. He reminded that any SRQ member wishing to fly an IMAA legal aircraft in this event may do so.  Registration fee is $10.

b.    Jon Hay presented status of the Scalemasters Championship 2008 scheduled for October 9-12.  All aspects of the project appear to be ahead of schedule.

c.    Janice Gordon, a Red Cross certified first aid instructor, made a presentation regarding upcoming CPR and first aid training for club members.

d.    President Hay updated the membership on recent actions by their board of directors:

i.         A committee has been formed to review and present ideas to reduce club operating expenses.

ii.      Gary Schmidt is formulating an estimate for electrical work necessary for construction of a battery charging station for the field.

iii.    Dave Barry is refurbishing the clubhouse.

e.    The February trip to Perry, Georgia was reported by George Jenkins.  He went on to display and describe the features of a new delta aircraft.

6.    New Business

a.    Vince Veltri explained that the club’s lightning warning system would need updating due to changes in availability of satellite support for the system.  He offered two options:

i.        His company would buy the system back from SRQ for $500.

ii.      He would provide updates to continue operation of the system for one year at no cost to SRQ. At year’s end, the system may have no residual market value.

b.    Mike Winter made a motion, seconded by George Jenkins that the club accept the offer to retain the lightning warning system for one year at no cost to SRQ.  The motion was adopted with a vote of 15 for and 12 against. 

c.    Jon Hay presented arguments for purchase of a new G4 Flight Simulator package and a new computer system.  Negotiations with Dell resulted in revision of original cost estimate of $1900 down to $1200 for the package. Discussion centered on whether there really is need for a new system; merits of other flight simulator packages; and optional ways to satisfy the computer platform issues.

d.    Bob Lorenson made a motion seconded by Chuck Duke: to table the issue pending clarification of costs and agreement on final system specifications. The motion was defeated with 15 votes for and 15 votes against and with President Hay casting the tie-breaking vote.

e.    Mike Winter made a motion, seconded by Joe Wright to: purchase a new flight simulator package and new computer at a cost not to exceed $1300. The motion was defeated with a vote of 11 for and 18 against.

7.    Adjournment:  At 9:13 PM. Next meeting is April 23, 2008.

Submitted:  Ed. O’Keefe, Secretary

Jim Holloman (l) who was recognized as “Presidents Choice” member for 2007 shakes hands with 2007 president Phil Bender as banquet MC George Jenkins looks on..

John Hall (r) who was recognized as 2007 “Member of the Year" shakes hands with banquet MC George Jenkins.

Jon Hay described and demonstrated the latest technology for creating and applying decals. The manufacturer of the kit that Jon demonstrated is:

 Jim Martin (r) won raffle of the T-28 Trojan Park Flyer which was conducted by Hoby Garrett.

The February trip to Perry, Georgia was reported by George Jenkins. He went on to display and describe the features of a new delta aircraft.