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Minutes of the SRQ Board of Directors Meeting
Field Club House March 10, 2008
1. Meeting Called to Order at 7:06 PM by President Hay
a. Members Present: Barry, Bender, Buchholz, Hansen, Hay, O’Keefe,
b. Members absent: Hall
2. President’s Report:
a. Members conducted a critique of the February membership meeting. It appears that there is general acceptance of the new format.
b. Arrangements for the March membership meeting are posted on the web site. Treasurer reports that meeting facilities cost $34/month and that is expected to rise to $82 with new contract on Nov 1. Decision made to postpone entering new contract while searching for alternative meeting place. Members having knowledge of a possible meeting place for 50 people are asked to contact any board member.
3. Secretary’s Report:
a. Minutes of February Board meeting approved
b. Secretary will update and change certain info on web site.
4. Treasurer’s Report:
a. Finances: Report for February 2008 approved.
b. Audit: J Hay will contact qualified SRQ member to conduct audit.
c. Membership-currently 193 members.
d. Lower than expected membership results in reduced operating revenues for the club. A sub-committee was formed to review club expenditures and services with an objective of reducing club expenses to bring them in line with expected revenues.
5. Old Business
a. Fire Index: Below 500. Field open to turbine operations. Current status is posted at field.
b. Annual corporation report for Florida was returned to the secretary for modification.
c. Dave Barry presented update of project to modernize and upgrade the clubhouse. No new funds are required initially. Modest funding may be required if plans to acquire new refrigerator and freezer do not materialize. Members are requested to contact any board member with ideas for use and upgrade of the clubhouse.
d. Jon Hay updated report on the Scale Masters Competition. A new flyer was distributed at the Perry GA swap meet and will be published in MA News. All aspects of the project are reported to be on or ahead of schedule.
e. The Board approved a new listing of Chairmen for 2008. The new listing will be placed on the website.
f. Treasurer reported that the SRQ Awards banquet had revenues of $920 and expenses of $1149 for a loss of $220. The board requests all members to think about what kind of annual club banquet you would like to see. Ideas range from a restaurant setting to a catered barbeque. What do you think? Contact any board member with your suggestions.
6. New Business
a. A motion was made by J Hay, seconded by D Barry to propose to the membership that we expend approximately $1900 to purchase a new computer and flight simulator software for the clubhouse. With the president not voting, the motion was adopted with a vote of 3 for and 2 against. The purchase will be presented at the March 26th general membership meeting for approval.
b. Noting the growth in electric aircraft, a motion was made by E O’Keefe, seconded by N Hansen to construct a battery charging station at a cost to not exceed $100. The motion was unanimously approved.
c. A new lease agreement was submitted to the County in April 2007. Phil Bender will follow up and either get action on the original submission or resubmit.
d. P Bender reported that all advertising space in the newsletter has been sold.
7. Adjournment:
a. Meeting adjourned at 9:15 PM
b. Next meeting: Monday, April 14, 2008, 7:00PM at field clubhouse
Respectfully submitted: E. O’Keefe, Secretary
*Members are welcome at Board of Director Meetings*
MEMBERSHIP MEETING MINUTES
February 27, 2008
<Preliminary>
1. Meeting Called to Order:
a. at 7:00 PM by President Hay with 44 members present.
b. Visitor George Cranshaw from Westport, Mass. was welcomed.
2. Education Program:
a. Neil Hansen assisted by John Hall presented a comprehensive, interesting and entertaining session on Li-Po batteries. The lecture and demonstration covered the economic, safety, engineering and practical aspects of using the batteries in R/C aircraft.
Neil Hansen and John Hall discussed Li-Po batteries.
b. Steve Japhe won raffle of the Edge 540 ARF.
3. Secretary’s Report: Minutes of the January 2008 Membership meeting were approved and adopted.
4. Treasurer’s Report
a. Treasurer’s report for February was approved and adopted.
b. Neil Hansen presented a summary of club financial operations for budget year 2007.
c. Discussion centered on the ultimate size of the runway reserve fund. It was noted that resurfacing of the runway three years ago cost some $18,600. It was suggested that a $100K reserve might be necessary.
5. Old Business
a. Mike Winter gave an update on the IMAA Air Fare 2008 scheduled for April 19-20. He reminded that any SRQ member wishing to fly an IMAA legal aircraft in this event may do so. Registration fee is $10. Bernie Saloman (341-9532) asked for volunteers to help in the Runway Café.
b. Jon Hay presented status of the Scalemasters Championship 2008 scheduled for October 9-12. All aspects of the project appear to be well ahead of schedule. The membership approved his suggestion that SRQ sponsor a $150 plaque for the contest.
c. Fire danger index remains marginal. However, the field remains open to flights by turbine aircraft. John Hall will continue to monitor the situation.
d. John Hall will arrange CPR training for those who volunteered.
6. New Business
a. Once again, the building where membership meetings are currently held is being condemned. Sarasota County is providing meeting facilities elsewhere. A schedule and further details will be posted on the SRQ web site.
b. The Hobby Shop in Port Charlotte will sponsor a parking lot R/C swap meet on March 22.
c. The 17th annual Dick Cole Memorial Fly In is scheduled for March 7-9 at the MCRC field in Palmetto.
d. A new personnel roster is available. See Al Jensen.
7. Adjournment: At 8:46 PM. Next meeting is March 26.
Submitted: Ed. O’Keefe, Secretary