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Minutes of the SRQ Board of Directors Meeting
Field Club House February 11, 2008
1. Meeting Called to Order at 7:06 PM by Vice President Hall
a. Members Present: Barry, Bender, Buchholz, Hall, Hansen, O’Keefe,
b. Members absent: Hay
2. President’s Report:
a. Members conducted a critique of the January membership meeting and identified areas for improvement.
3. Secretary’s Report:
a. Minutes of January Board meeting approved
b. Minutes of Special January Board meeting approved
c. Future BOD minutes will be coordinated using Internet, then approved by President rather than waiting for next meeting.
4. Treasurer’s Report:
a. Finances: Report for January 2008 approved.
b. Audit: J Hay to obtain agency to conduct audit
c. Membership-currently 290 members
d. Members approved a written procedure for conduct of club financial affairs. The procedure formally documents current and past practices.
e. Members reviewed a summary report of 2007 finances which is to be presented at the February general membership meeting.
f. Board voted to retain newsletter advertising rates at $120. Invoices will be mailed to last year’s advertisers.
g. The club will now use Quick Books to track financial obligations, budget levels and payments on a monthly basis.
5. Old Business
a. Fire Index: Below 500. Field open to turbine operations. Current status is posted at field.
b. Annual corporation report for Florida being prepared by Secretary
c. The board approved expenditure to provide CPR training for six member volunteers.
d. Year-end inventory of club assets has been completed.
e. Dave Barry presented update of project to modernize and upgrade the clubhouse.
6. New Business
a. Phil Bender asked the board to consider approving a Spring Swap Meet. Board is discussing.
b. The board conducted a lengthy discussion on ways to improve attendance and interest in monthly membership meetings and generally to reach out to all membership. Many ideas were offered and will be considered and enacted by the board in the future.
7. Adjournment:
a. Meeting adjourned at 8:50 PM
b. Next meeting: Monday, March 10, 2008, 7:00PM at field clubhouse
Respectfully submitted: E. O’Keefe, Secretary
*Members are welcome at Board of Director Meetings*
SARASOTA R/C SQUADRON, INC
MEMBERSHIP MEETING MNUTES
January 23, 2008
1. Meeting Called to Order: at 7:00 PM by President Hay with 33 members present.
a. Visitors Shea Ghering and Brent Waldrop were welcomed
2. Secretary’s Report:
a. Vince Veltri corrected the December 26 Membership meeting minutes: Dates of Scalemasters should be changed to October 9-12.
b. Motion by Mike Winter, seconded by Cherie Ziroli to accept minutes as corrected was adopted.
3. Treasurer’s Report
a. Neil Hansen presented a summary of club finances.
b. Reserve funds now held in a Certificate of Deposit.
c. Motion by Vince Veltri, seconded by Mike Winter to accept treasurer’s report was adopted.
4. Old Business
a. Ed Buchholz accepted appointment by President Hay to fill a vacancy on the Board of Directors. The vacancy was created by resignation of Jim Russell.
b. Annual SRQ Awards Banquet will be on February 9. George Jenkins presented a status report and conducted secret balloting for Member of the Year.
c. Status of the Scalemasters Championship 2008 scheduled for October 9-12 was presented by Jon Hay.
d. Fire danger index has been lowered because of recent rains. Field has been reopened to flights by turbine aircraft. John Hall will insure turbine pilots are notified.
e. President Hay thanked members for continued cooperation in keeping field clean. He requested that all users continue to pick up their own trash.
f. Air Fare 2008 will be conducted April 19-20 by the Golden Eagle Squadron. Mike Winter reported that any SRQ member wishing to fly an IMAA legal aircraft in this IMAA sanctioned event may do so. Registration fee is $10.
5. New Business
a. Members discussed a proposition by President Hay that the format of the membership meetings be changed in order to appeal to more members. Two options were presented:
i. To have the “Program” presented at the beginning of the meeting followed after a break by the business meeting. Members not wishing to stay for the business meeting could leave at the break.
ii. To alternate meetings with a purely business meeting one month and a purely “Program” meeting the following month.
b. Motion by Mike Winter, seconded by Vince Veltri to adopt format i (above) was unanimously approved.
c. The building where membership meetings are currently held is being condemned. Beginning in February, membership meetings will be held in a new, larger room at Twin Lakes. A schedule and further details will be posted on the SRQ web site.
d. Five more volunteers are needed for CPR and first aid training. If interested, contact Al Jensen 377-5431.
e. If you know of any member sick or hospitalized, please notify Cherie Ziroli the club Sunshine Chairwoman so that a remembrance and encouragement can be provided.
f. The RCACF Swap Meet will be held at the Central Florida Fairgrounds February 16th.
g. Several members are planning to attend the Perry, Georgia swap meet 2/29-3/01. If you wish to travel with the group, contact George Jenkins.
h. Gold Leadership Club Requirements: John Hall and George Jenkins conducted a safety and best operating practices briefing for all members.
i. The King Orange qualifier meet will be held May 24/25.
6. Education Program:
a. Members enjoyed a film provided by John Hall. The film demonstrated advanced techniques which are employed by expert pilots to avoid problems while flying under difficult conditions.
b. The Airtronics RD 6000 Super transmitter raffle was won by Don Janssen.
7. Adjournment: At 8:36 PM.
Submitted: Ed. O’Keefe, Secretary
John Hall (l) and George Jenkins conducted a safety and best operating practices briefing for all members.
The Airtronics RD 6000 Super transmitter raffle, conducted by Ed Buchholz (r), was won by Don Janssen.