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DECEMBER 2007 MEMBERSHIP MINUTES
Minutes of the Special SRQ Board of Directors Meeting
Field Club House January 19, 2008
1. Meeting Called to Order at 9:30 AM by President Hay
a. Members Present: Barry, Hall, Hansen, Hay, O’Keefe
b. Members absent: Bender
c. A quorum was reached
2. President’s Report:
a. This special meeting was called to obtain Board of Director’s action on a General Agreement offered by the US Scale Masters Association, Inc (USSMA) governing arrangements for the US Scale Masters Model Aircraft Championship for 2008 and for such other business as the President shall present.
3. Troy Models. Mr. Gene Payson requested permission to fly and photograph his aircraft using the SRQ field. Authority given, Secretary to prepare letter.
4. Board Vacancy: Mr. James Russell resigned from the Board for personal reasons. The board was informed that Mr. Edward Buchholz received the second-most votes for the Director position at the annual election. On that basis the Board voted unanimously to approve the President’s nomination of Mr. Buchholz to fill the vacancy effective immediately.
5. USSMA General Agreement: Barry, seconded by Hansen, made a motion: To accept the USSMA “General Agreement” governing conduct of the US Scale Masters Model Aircraft Championship for 2008.
a. The Championship is to be self-funded. Revenues collected early in the project will be used to cover expenses of the project. No SRQ treasury monies will be used.
b. Several “worst case” scenarios were discussed which potentially could lead to an unsuccessful conclusion of the competition. Even under these conditions, revenues would not be refunded and SRQ would suffer no financial loss.
c. The SRQ Manager for the Championship will provide for a treasurer who shall be responsible for all financial matters of the project. The SRQ Treasurer shall not be involved except to exercise normal oversight of the project as a member of the Board of Directors.
d. With the President not voting, the motion was adopted with 3 votes in favor, 1 vote against.
6. Adjournment: Adjourned at 10:07 AM
Respectfully submitted: E. O’Keefe, Secretary
*Members are welcome at Board of Director Meetings*
Minutes of the SRQ Board of Directors Meeting
Field Club House January 14, 2008
<Preliminary Report-Approval Pending>
1. Meeting Called to Order at 7:04 PM by President Hay
a. Members Present: Barry, Bender, Hall, Hansen, Hay, O’Keefe, Russell
b. Members absent: none
2. President’s Report:
a. Presented two possible formats for membership meeting:
i. Enjoyable educational program followed by short business meeting. Those not
interested in business meeting could leave early.
ii. Conduct educational and business meetings on alternate months.
iii. Lengthy discussion over ideas to improve membership meetings.
b. Confirm that annual budget must be approved by membership. Thereafter, expect
chairmen and event coordinators to oversee all aspects of
their project and maintain own budgets within approved levels. Will consider use
of debit cards for those making frequent routine purchases. Hansen to develop
procedures.
3. Secretary’s Report:
a. Minutes of December Board meeting approved
b. Future BOD minutes will be coordinated using Internet, then approved by
President rather than waiting for next meeting.
4. Treasurer’s Report:
a. Finances: Report for December 2007 approved.
b. Audit: Decision to have complete financial audit performed by outside agency.
c. Received $291.30 from Brian Hague’s Hobby Shop. Portion of our member’s
purchases in 2007 returned to club as donation.
d. CD: Decision to rollover existing Certificate of Deposit (CD) along with
accrued interest and other available funds from “reserves” into interest bearing
CD.
5. Old Business
a. Fire Index: Exceeds 500. Field Closed to turbine operations.
b. Decided to contract for CPR and emergency medical training for up to 10
member volunteers.
c. Year-end inventory of club assets nearly completed.
6. New Business
a. Barry will head project to clean up, modernize and refurbish clubhouse to
become more responsive to member needs.
b. President’s slate of nominees for 2008 committee chairmen approved.
c. Monthly membership meetings being moved to new, larger room at Twin Lakes.
Meetings start at new location in February with schedule to be posted on SRQ web
site.
d. Board meetings to be held 2nd Monday of month.
7. Oversight of SRQ Events:
a. Scalemasters Tournament: Jon Hay, CD, made a preliminary presentation to the
board regarding progress of the event.
8. Adjournment:
a. Adjourned at 9:05 PM
b. Next meeting: Monday, February 11, 2008, 7:00PM at field clubhouse
Respectfully submitted: E. O’Keefe, Secretary
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SARASOTA R/C SQUADRON, INC
MEMBERSHIP MEETING MINUTES
DECEMBER 26, 2007
Meeting called to order at 7:10 by President, Phil Bender
Solo Certificates awarded to _______
Motion to approve the November Membership Meeting Minutes made by Bernie Saloman, 2nd by Nick Ziroli. Passed
Treasurer’s Report – Neil Hansen: Presented Financial Statements for November 2007.
Warbird Event had a net income of $636.80. Motion to accept report made by
Bob Lorensen, 2nd by Jim Holloman, Passed.
Gate Code will be changed on Jan 1st.
John Hall reported on the Current Drought Index. It is close the level that we shut down
turbines flying at field. Check website for info.
George Jenkins announced the Annual Banquet will be Feb 9th, cost 43.75 per person
Award to be given out. Need nominations from members.
Jon Hay stated that there has been no word from the County on the revised lease.
Reported on the progress for the SCALE MASTERS INTERNATIONAL
EVENT sponsored by SRQ, Dates October 9, 10, and 11, 2008. Concessions
will be contracted out. See article in MA News on 2007 event.
New Year get together on Jan 1. BYOF and beverage.
Bernie Saloman thanked outgoing board for a job well done.
John Hall to take care of getting cell phone in working order.
George Jenkins installed the following 2008 Board of Directors:
Jon Hay, John Hall, Ed O’Keefe, Neil Hansen, Jim Russell, Phil Bender and Dave
Barry.
Raffle Winners: Spectrum Radio- Jamie Garrett: Ace Hobby Certificates-Joe Shaffer,
Steven Veltrie, Bernie Saloman and Lewis Vaughn; Warbird Calendar-Steve
Petitto.
Meeting adjourned at *:15 PM.
Submitted by Laura Long, Secretary